Student - Adobe Sign Step-by-Step Instructions

Step 1: Click Key Request – Student  Please note: This form can be completed/started by the student or someone else on behalf of the student, such as a Supervisor or Administrative Manager. The student will be required to sign the SSU Key Control Policy when they pick up their key(s).

Step 2: By clicking 'Continue,' you acknowledge that you have read and agree to the Adobe Terms of Use (click link within the form). 

Step 3: As Participant 1 (student or other on behalf of student) of the form, complete all required fields, including the term the keys are to be issued for and if the key request is a renewal for keys currently issued.

Step 4: Once all required fields are complete, ‘Click to Approve’ at the bottom of the form.

Step 5: Assign the next participants (Participant 2-4) for signature approval by following the instructions on the form. This form allows for 3 approvers (participants), if needed, but only one signer is required (Participant 2).

Step 5a: Scroll down in the window to access Participant 3 & 4 fields. Click ‘Next’ when all participants have been entered.

Step 6: As Participant 1 (student or other on behalf of student), enter your name & email address for confirmation. Click ‘Approve.’

Step 7: Once approved, Participant 1 will receive this message with the next step.

Step 8: As Participant 1, an email will be sent to you to confirm email address for approval of the key request.

Step 9: Confirmation that Participant 1 has confirmed their email and approved the key request. The key request will now be sent to next participants for signature approval.

Step 10: Email sent to Participant 2 for signature approval. Click ‘Review and sign.’

Step 10a: As Participant 2, confirm the form is complete and make any corrections, changes or additions, if needed. 

Step 10b: Once the key request has been reviewed and any changes made, if needed, ‘Click here to sign’ towards the bottom of the first page.

Step 10c: Once signed, ‘Click to Sign’ to approve.

Step 10d :  If any part of the form is incomplete and/or incorrect, please select "Decline to sign" the Key Request.

Step 10e: If you choose to decline this agreement, please provide a reason and, if possible, provide the correct information. Click "Decline."

Step 10f: The Student and/or Faculty/Staff will be sent an email confirmation with the reason the Key Request was declined. All parties who have participated in the transaction will be notified accordingly, and the document will be deleted from all parties' Adobe Sign accounts. 

Step 11: Confirmation that signing by Participant 2 is complete. If no Participant 3 and/or 4, skip forward to Step 17.

 

Step 12: Participant 3 receives the key request form for signature approval. Click ‘Review and approve.’

Step 13: As Participant 3, confirm the form is complete and make any corrections, changes or additions, if needed.

Step 13a: Once the key request has been reviewed and any changes made, if needed, ‘Click here to sign’ towards the bottom of the first page.

Step 13b: Once signed, ‘Click to Approve.’

Step 14: Confirmation that signing by Participant 3 is complete. If no Participant 4, skip forward to Step 17.

Step 15: Participant 4 receives the key request form for signature approval. Click ‘Review and approve.’

Step 16: As Participant 4, confirm the form is complete and make any corrections, changes or additions, if needed.

Step 16a: Once the key request has been reviewed and any changes made, if needed, ‘Click here to sign’ on the bottom of the first page.

Step 16b: Once signed, ‘Click to Approve.’

Step 17: Signing by the final participant is complete. 

Step 18: Confirmation that the final participant finished signing the key request.

Step 19: The final, approved key request is received by the Seawolf Service Center for processing and all participants will receive a final PDF copy by email.

Step 20: Once the Seawolf Service Center receives the request, the student may come in to complete the issuance process.