Sonoma State University

Petty Cash

Dollar Puzzle

Petty cash is no longer processed by the Seawolf Service Center. Employees can now be reimbursed for business related expenses through the SAP Concur system.

  • If assistance is needed to utilize Concur, please join open zoom hours listed at https://finance.sonoma.edu/sap-concur.
  • Please note that the department ProCard should be the first option when a purchase needs to be made for the University. 
  • Allowable reimbursements include:
    • Hospitality in accordance with the hospitality policy. Payment request must include an itemized receipt and a completed hospitality form. Gratuity may not exceed 20%. Anything over 20% will not be reimbursed.
    • Commodities/goods up to $500.00 (inclusive of tax, etc.). Items must be picked up at vendor location or shipped to an SSU approved campus address. Payment request must include an itemized receipt.
  • Non allowable employee reimbursements include but are not limited to: services, software or hardware purchases, commodities/goods over $500, and personal items.